Friday, November 28, 2014

How to Keep A Record of Items for Possible Reimbursement (Part 1)

If you write advertising copy, business plans, or feasibility studies for entrepreneurs or grants for fundraisers, you may be required to do research or conduct a market study.

The extent of your research will depend on the scope required by your clients. And more often than not, Google, Wikipedia, and other search engines will prove to be inadequate.

When interviewing people who can lend authority to your reports and feasibility studies, I need not mention that you as a freelancer should fork out a budget to gain access to people and information. So the question "Do reimbursements apply in freelancing, too?" hovers among the heads of many freelancing professionals.

Plan ahead by knowing the right people from whom you can get information, and secure their phone numbers or email addresses. You may have to schedule a couple of days out within the duration of the project to interview all your sources, especially if the project will stretch for several weeks to a month, or even more.

Include a portion in your Freelancer's Contract that your client/s would have to shoulder 30 to 40 percent of the total amount you have incurred for the following:

(1.) Meals

If you'll be out all day, set a budget for lunch and two snacks. One of the perks of being a freelancer is you're entitled to choose from a wide array of diners.

However, keep within certain boundaries. The purpose of your interviews is to enable you to know your target market better. As a general guideline, remember the following:

  • Forego fancy coffee shops that charge three figures for a latte. Never justify whiling your time away and spending money at coffee shops as part of your day out for research.
  • Choose a diner or restaurant and have a reasonably priced meal than ordering at a fast food joint. 

(2.) Transportation

You may need to spend time at a public library, or gain access to an archived collection of documents located somewhere that requires you to use public transportation. 

You have to keep two things in mind: (1.) deciding whether getting to your destination in less time but end up paying more for fare would be worth it or not, and (2.) staying within a budget.

In the Philippines, you can take several rides on a jeepney, or choose the bus, MRT, LRT, or cab. Keep tab of any raise in minimum fare. When you do ride a bus, keep your tickets and have them photocopied and filed later.

If you drive your own car or you have a family member who allows you to drive the family vehicle, decide on what may be better for you in terms of greater ease and reimbursements.

If you use a credit card, opt to charge for your gas instead of using cash. Organize your receipts and have them photocopied and filed later on.

No comments:

Post a Comment