In this next installment of this article series, I'll talk about customizing two important documents for freelancers. Here they are:
3. Pay attention to your letterhead.
At an age when email is the preferred method of correspondence, a good number of freelancing professionals still keep a supply of stationery and stamps to send LOIs (letters of introduction) as well as replies to promissory notes.
Collection letters to prevent delinquent accounts may also be sent through snail mail. Freelancers make several copies of such letters and file them for quick reference.
It's not necessary to go to a commercial printer to have your letterhead custom-made. All you have to do is create a template in your home computer, either by using built-in publishing software or Microsoft Word.
Keep a supply of letter-size paper (white or cream is preferable) and legal-size envelopes handy. Paper and envelopes can be bought in bulk at reduced prices.
4. Take a good look at your invoice.
Your invoice will serve as your document for collecting payment. It's the one you present to your clients after they have expressed approval over the finished project.
You must lend uniqueness to your invoice as a way to stand out among the numerous freelancers out there. While I believe in keeping it simple and fuss-free, you can spell out your name in enlarged, bold fonts for emphasis.
Provide your snail mail address, or, if you're renting office space, use that instead. Make sure that your contact information (e.g. Skype ID, telephone and mobile phone numbers, and email address) are spelled out accurately.