In my previous post, I named a "sticky situation" that a professional freelancer is sure to encounter in his career and possible solutions to save face while still maintaining professionalism.
Here's another one for which you must watch out:
Sticky Situation #2: Billing a Client When You Have Incurred A Lot of Expenses
The danger: Your client may feel like you're charging him unjustly.
Your way out: Keep a paper trail.
Keeping a paper trail involves getting all your expenses accounted. Develop a system and enter any data that have to do with money you spent within the given time frame for the project.
You must be ready to submit a document with a breakdown for the following:
- Meal expenses, although keep in mind that paying for three Starbucks lattes when you could have had a meal at an affordable diner is never reasonable.
- Money you spent for your fare.
- If you drove a car and spent money for gas, keep the receipt and have it photocopied. Have one copy for your client and one to be kept among your files.